From a template — clients and suppliers, products with their opening stock, price lists, employees, sales and expenses. For a company in Bulgaria, Data import also lays out the move from the previous program: the SAF-T file, the opening balances, the VAT journals and past payroll as history, the fixed assets and the bank statements.

Does the import use AI to guess my columns?

No. Matching is deterministic — by labels, keys and curated synonyms, Bulgarian ones too. Only documents, a chart of accounts from PDF and a bank statement from PDF are read with AI — each file is one AI extraction.

What if my file has more than 2,000 rows?

Split it into several files and upload them one after another — the 2,000-row cap is per file. How many records your company can hold in total is set by your plan.

Will records be duplicated if I upload the file again?

If the file is an export from Cove with the Cove ID column, its rows update their records. A file without it creates new records, so don't upload the same file twice.

BULK IMPORT

Bring your company over from your previous program.

The chart of accounts, the counterparties, the products and the opening balances come from your previous program's SAF-T file, and the employees, the assets and the payroll history from a template. The books in Cove carry on from the opening balances.

Get Started Free View pricing

A ready template for every kind of record
No AI and no guesswork
A report on every skipped row

Data import

How does importing work?

Each lane below opens the real door for that kind of data. Template imports take three steps: download the template, fill it in (or carry your file's columns over), and upload it. Before anything is saved you see how every column was recognised, and a row with an error is skipped with its reason. A row without the “Cove ID” column is added as a new record — duplicates are not detected, so don't upload the same file twice. A row carrying the “Cove ID” of an export updates its record.

1
SAF-T from the previous program
The chart of accounts, the counterparties, the products and the opening balances from the SAF-T file of the previous program (monthly, annual or on demand; schema 1.0.2 or 1.0.3) — in one preview, each part ticked on its own. A file of another company is refused. History is not imported: it stays in the previous program, and the books in Cove continue from the balances.
Open
2
Starting invoice number
If you issued invoices with another program, Cove continues the same series: the numbers are ten digits, increasing without duplicates or gaps (ППЗДДС Art. 78(2)). Set it once, before the first invoice in Cove.
No invoice has been issued in Cove yet — set the number you continue from. The next invoice will be No. 0000000001.
Open
3
Chart of accounts
Your own chart of accounts from Excel, CSV or PDF. You review the recognised accounts before saving; nothing existing is deleted.
Open
4
Clients & suppliers
Counterparties with company ID, VAT number, address and contacts.
Start import
5
Products & opening stock
Goods and services; for stocked goods, the opening quantity, its date and the contra account.
Start import
6
Price lists
Price-list prices for products already in Cove.
Start import
7
Employees
The employee files: ЕГН/ЛНЧ, contract, position with its НКПД code, working time, salary, the facts Д1 needs (labour category, summarized hours) and the leave entitlement.
Start import
8
Fixed assets
The asset register: cost, dates, useful life, tax category and rate, custodian, the local-tax facts and the depreciation carried over to the start of the books.
Set the start of the books first (the Opening balances lane): an asset acquired before it is in the opening balances (20x/241), its acquisition is not booked again, and its carried depreciation is as of the day before the start. Without a start Cove books the acquisition on its own date.
Start import
9
Payroll history
The months run in the previous software, one row per employee and month: gross pay, severance, contributions, tax withheld, time worked.
History only: the annual documents read it for the years Cove runs the payroll (the certificate under ЗДДФЛ чл. 45, the чл. 73, ал. 6 return, the чл. 49 recalculation and НСИ form 18), and the leave pay (КТ чл. 177) and the compensations (чл. 228) take their base month from it. It is never booked in the ledger and never produces a Д1/Д6 — the previous software filed those. A month run in Cove is not imported.
Start import
10
Opening balances
Set the start of your books in Cove (the 1st of any month) and upload the trial balance of the previous program on the day before it — or fill in the template built from your chart. A start in the middle of a year also carries the year-to-date balances of classes 6 and 7. Each client and supplier balance keeps its counterparty on its own line, and a check compares every group of accounts with the Cove register it continues in (fixed assets, depreciation, stock, receivables). Once the books have a start, the opening stock entered with your products is NOT posted on its own: its value belongs on 30x in the opening balances.
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11
VAT journals from the previous software
The DEKLAR, PRODAGBI and POKUPKI files the previous software filed for the months before the books start in Cove — kept as history: shown in the reports, carrying the art. 92 refund deduction into the first period and the art. 73 annual correction, but never part of a VAT return filed from Cove or of the ledger.
Open
12
Turnover from the previous software
The art. 96 VAT Act turnover, the art. 20b sales to consumers in other EU countries, the art. 99 intra-Community acquisitions and whether an art. 97a service was received, for each month before the start of the books in Cove — for the registration thresholds and the place of supply. History only: never part of a return filed from Cove, of the journals or of the ledger.
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13
Sales
Revenue that does not come from invoices issued in Cove.
Every row lands in the ledger of the period of its own date, and in the VAT sales journal only if it was paid in cash or is tied to a fiscal report. Don't import sales from periods you already declared or booked in another program, unless you want them counted again.
Start import
14
Expenses
Expenses that do not come from received invoices.
Every row lands in the reports and the ledger of the period of its own date. Don't import expenses from periods you already booked in another program, unless you want them counted again.
Start import
15
Invoices & receipts
A folder, a ZIP archive or many files at once: Cove reads every document and you review and confirm before saving. The door is the “Bulk import” button on the page.
Every received document lands in the ledger of the period of its own date, and invoices can also land in the VAT purchases journal. Don't upload documents you already recorded in another program, unless you want them counted again.
Open
16
Bank statements
MT940, camt.053, CSV, Excel or PDF from your bank; movements are matched to your documents.
Every movement is booked at its own date: an unmatched receipt as revenue (by default Dr 503 / Cr 709), an unmatched payment as an expense (Dr 609 / Cr 503). Don't import statements for periods you already booked in another program, unless you want that turnover counted again.
Open

Everything you need. In one workflow.

A template for every kind of record
Clients and suppliers, products, price lists, employees, sales and expenses — each with its own CSV or Excel template.
Deterministic matching
Columns are recognized by label, key and curated synonyms, Bulgarian ones too — the same file always gives the same result.
Review before anything is saved
You see which field every column is matched to, and you can re-point or skip it before a single row is written.
Updates with Cove ID
Export, edit in Excel and upload back — rows with a Cove ID update their records instead of duplicating them.
Export in your own layout
CSV, Excel, TXT, JSON or PDF, with your columns, delimiter and encoding — and saved settings for next time.
Import through the API too
The same import over the REST API and MCP, up to 2,000 rows per request. From the Business Pro plan.

One template. No guesswork.

The template carries Cove's exact field headings, with an example and guidance for every column — and you can upload a CSV or Excel file of your own too. Columns are matched deterministically, and you see every match before anything is saved.

Import Clients & suppliers

Upload your file

Start from a template

Excel templateCSV template

What goes in each column

Column	Required	Format	Example
Name	Required	Text	Acme Corp
Email	Optional	Text	billing@acmecorp.bg
Phone	Optional	Text	+1 555 0100
Company name	Optional	Text	Acme Corporation Ltd
Contact person	Optional	Text	Jane Doe
Website	Optional	Text	https://acmecorp.bg
Address	Optional	Text	123 Main St
City	Optional	Text	San Francisco
State / Province	Optional	Text	CA
Postal code	Optional	Text	94105
Country	Required	Country name or 2-letter code (US, BG)	US
Currency	Optional	3-letter currency code (USD, EUR, BGN)	USD

Click to upload or drag a file hereCSV, TSV, XLS, XLSX, or ZIP up to 2,000 rows

customers.xlsx48 rows ready to import

customers.xlsx

2
Review columns
3
Import & sync

IMPORT REPORT

You know exactly what went in

Every import ends with a report of how many rows went in and why each skipped row didn't — on screen, as CSV and as PDF.

A reason for every row
The row's number in the file and the reason — you fix it in your file and upload it again.
The plan's limit, in view
If the plan's limit stops the file, Cove checks every row on its own and tells you how many went in.
Dates, amounts and countries — read for you
Excel serial dates, amounts with a currency symbol and country names in English or Bulgarian.

Clear steps. Connected data.

Step 1
Download the template
Choose what you're importing and download its CSV or Excel template.
Step 2
Fill it in
Copy your data into the template or upload your own file — up to 2,000 rows per file.
Step 3
Upload and review
Confirm the column matches and import — with a report of what went in.

Moving from your previous program — in order

In Data import, a company in Bulgaria finds the whole move laid out in the order it's done.

SAF-T from the previous program

The chart of accounts, counterparties, products and opening balances from one file, and the assets from the annual one. From the Business Essential plan.

Opening balances

The previous program's trial balance — the books in Cove carry on from it.

VAT journals as history

Past months' files for reference, not to be filed again.

Employees and payroll history

Employees from a template, and the salaries paid month by month as history.

Fixed assets

The register from a template, with the depreciation already charged. From the Business Pro plan.

Numbering and turnover

Invoice numbers carry on the old series, and the previous program's turnover counts towards the VAT thresholds.

SAF-T from the previous program

209965029_07_2026.xml

Monthly file for Jul 1, 2026 – Jul 31, 2026, schema 1.0.2

Another file

The file belongs to Arda Trade (UIC 209965029) — this organization.

Chart of accounts

64 accounts: 6 new, 58 already in the chart. Nothing existing is renamed.

Code	Name	Type	Status
101	Registered share capitalEquityAlready there	Equity	Already there
122	Retained earningsEquityAlready there	Equity	Already there
123	Current-year profit and lossEquityAlready there	Equity	Already there
204	Machinery and equipmentAssetAlready there	Asset	Already there
304	Goods for resaleAssetAlready there	Asset	Already there
401	SuppliersLiabilityAlready there	Liability	Already there
4011	Domestic suppliersLiabilityNew	Liability	New
411	CustomersAssetAlready there	Asset	Already there
4111	Domestic customersAssetNew	Asset	New
421	Payroll payableLiabilityAlready there	Liability	Already there
4531	Input VATAssetAlready there	Asset	Already there
4532	Output VATLiabilityAlready there	Liability	Already there
4539	VAT payableLiabilityAlready there	Liability	Already there
501	Cash on hand — EURAssetAlready there	Asset	Already there

Counterparties

9 counterparties: 8 new, 1 already in the register (3 customers, 6 suppliers). They are recognised by UIC or VAT number, by name only without a number.

Counterparty	UIC / VAT no.	Status
Danube Agro LtdCustomer209910043, BG209910043	209910043, BG209910043	In the register
Novatek LtdCustomer209880454, BG209880454	209880454, BG209880454	New
Studio Arka ETCustomer209823186	209823186	New
Rhodope Distribution LtdSupplier209934090, BG209934090	209934090, BG209934090	New
Packaging Pro LtdSupplier209874394, BG209874394	209874394, BG209874394	New
Eco Trans Courier LtdSupplier209962008, BG209962008	209962008, BG209962008	New
Thrace Business Park LtdSupplier209902228, BG209902228	209902228, BG209902228	New
Net Link LtdSupplier209915340, BG209915340	209915340, BG209915340	New
Power Supply South JSCSupplier209966490, BG209966490	209966490, BG209966490	New

Products

7 products: 5 new, 2 already in the catalogue. A known product is left as it is.

Code	Name	Status
A4-80	Copy paper A4, 80 gsmGoodsNew	New
KSH-600	Box 600×400×400 mmGoodsIn the catalogue	In the catalogue
LNT-12	Pallet strap PP 12 mmGoodsNew	New
PAL-EUR	EUR pallet, usedGoodsNew	New
RKV-NTR	Nitrile work glovesGoodsNew	New
STR-50	Stretch film 50 cm, 23 µmGoodsIn the catalogue	In the catalogue
TKS-48	Brown packing tape 48 mmGoodsNew	New

Opening balances

17 lines as of Jul 31, 2026, 7 of them per counterparty. Debit €80,480.00, credit €80,480.00.

Account	Balance	Counterparties
101 Registered share capital	Cr €5,000.00	—
122 Retained earnings	Cr €18,400.00	—
304 Goods for resale	Dr €21,860.00	—
4011 Domestic suppliers4 counterparties	Cr €5,420.00	4
4111 Domestic customers3 counterparties	Dr €8,130.00	3
4539 VAT payable	Cr €1,160.00	—
501 Cash on hand — EUR	Dr €520.00	—
503 Bank account — EUR	Dr €13,610.00	—
6021 Rent	Dr €3,600.00	—
6022 Accounting services	Dr €1,800.00	—
6091 Carrying amount of goods sold	Dr €30,960.00	—
7021 Sales of goods	Cr €50,500.00	—

Bring your company over from your previous program.

Everything you need. In one workflow.

A template for every kind of record

Deterministic matching

Review before anything is saved

Updates with Cove ID

Export in your own layout

Import through the API too

One template. No guesswork.

You know exactly what went in

A reason for every row

The plan's limit, in view

Dates, amounts and countries — read for you

Clear steps. Connected data.

Download the template

Fill it in

Upload and review

Moving from your previous program — in order

SAF-T from the previous program

Opening balances

VAT journals as history

Employees and payroll history

Fixed assets

Numbering and turnover

Questions you may have

What can I import?

Does the import use AI to guess my columns?

What if my file has more than 2,000 rows?

Will records be duplicated if I upload the file again?

Continue with related features

Clients & Suppliers

Sales & Purchases

Finance & Accounting

Ready to run your business simply and efficiently?